Information we collect

 How we collect the   information

 Why we collect the   information

 How we use and share the   information

Your name and contact details (i.e. address, home and mobile phone numbers, email address

 From you, as part of   the application   process.

 To progress your   application, arrange   interviews and inform you   of the outcome at all   stages.

 To enable the Recruitment Team   or the recruiting manager to   contact you to progress your   application, arrange interviews,   and inform you of the outcome.   Also, if successful, to issue any   other correspondence required.

Your reason for application / CV and covering letter, details of your qualifications, experience, employment history (including job titles, salary, working hours).

From you, in your completed application

To conduct a fair recruitment process, and to enable us to make an informed decision to shortlist for interview and (if relevant) to recruit.

To make an informed recruitment decision. All information only shared with relevant internal council staff.

Your age range, ethnicity, sex, gender and sexual orientation, caring responsibilities, religious or similar beliefs

From you, via your completion of our anonymised, equal opportunities monitoring form

To enable us to comply with our equal opportunities monitoring obligations and our aspiration to be an attractive employer of choice, receiving applications from a diverse workforce.

To produce statistics which will enable us to monitor our success at attracting applications from a diverse workforce.

All information only shared with relevant internal council staff.

Declaration of disability

From you, in your completed application

To comply with our legal obligations and for reasons of substantial public interest (equality of opportunity and fair treatment) and commitments as a Disability Confident Employer; also enabling us to conduct a fair recruitment process

To conduct a fair recruitment process including provision of reasonable adjustments at interview if required

To produce diversity statistics, based on disability, enabling us to monitor our workforce characteristics.

All information only shared with relevant internal council staff.

Information we collect

How we collect the information

Why we collect the information

How we use and share the information

Information about your previous academic and/or employment history, including details of any conduct, grievance or performance issues, appraisals, time, and attendance, from references obtained about you form previous employers and/or education providers and/or personal referees **

From your referees (details of whom you will provide as part of the recruitment onboarding process.)

To enable an informed decision to recruit.

To maintain accurate employment records and to comply with legal, regulatory, and corporate governance obligations and good employment practice

To enable the obtaining of a relevant employment reference about you.

To comply with legal and/or regulatory obligations.

All information only shared with relevant internal council staff.

Information regarding your academic (and professional) qualifications **

From you, and from your education provider (from the relevant professional body)

To enable the verification of the qualification information, provided by you

To make an informed recruitment decision.

All information only shared with relevant internal council staff.

Information regarding your personal reference **

From you and from the personal referee (details of whom you will have provided as part of recruitment onboarding.

To enable us to make an informed decision to recruit.

To make an informed recruitment decision.

All information only shared with relevant internal council staff.

Information regarding your professional registrations**

From you, and from the registration body

To enable us to comply with our legal obligations; and verify the professional registration information provided by you.

To make an informed recruitment decision, and to conduct required mandatory checks.

Information may be shared with registration bodies, to check validity of identification.

Information only shared with relevant internal council staff.

Information regarding your criminal record, in criminal records disclosure certificates and enhanced criminal records disclosure certificates**

From you in your application form, and from the Disclosure and Barring Service (DBS)

To meet the requirements of the employment contract.

To comply with our safeguarding and/or legal obligations.

To verify the criminal records information provided by you.

To enable us to make a safe recruitment decision by conducting statutory checks.

Information shared with DBS and other regulatory authorities, as required, to complete the DBS application process.

Information only shared with relevant internal council staff.

Your nationality and immigration status and information from related documents such as your passport or other identification and immigration information **

From you

To enable UK right to work checking, complying with our legal obligations.

To maintain accurate employment records.

To conduct right to work checks.

Information may be shared with the Home Office.

Information only shared with relevant internal council staff.

A copy of your driving licence **

From you, if you are appointed to a role which requires driving.

To enter into/ perform the employment contract.

To make an informed recruitment decision and ensure you meet the requirements of the role.

Information only shared with relevant internal council staff.

Information regarding your occupational health clearance**

From you in your application and from our procured OH Service

To enable understanding and support/ reasonable adjustments to be made for any identified health need

To enable an effective recruitment onboarding experience.

Information only shared with relevant internal council staff.

Information we collect

How we collect the information

Why we collect the information

How we use and share the information

Financial information including bank details, tax information, student loan status and National Insurance Number

From you

To perform the employment contract and comply with our legal obligations.

To set up your payroll record, enrol you in the appropriate pension scheme and issue a contract of employment.

Information shared with HMRC, Kent Pension Fund and Student Loans Company (where appropriate).